Our Season Communication Framework
At our club, development goes beyond game day.
We believe the best seasons happen when players, parents, and coaches are aligned from day one. That’s why we use a structured Season Communication Staircase — a simple sequence of check-ins and feedback points that guide our teams from pre-season through to the final game.
This framework is designed to set clear expectations early, support every player’s growth, keep communication open and respectful, and address concerns before they become bigger issues.
Rather than waiting for problems to surface, we create consistent opportunities for reflection, feedback, and alignment throughout the season.
It’s not about paperwork — it’s about people.
By staying connected at every stage, we build stronger players, stronger families, and a stronger club culture.
🔵 Pre-Season
1️⃣ Parent/Player Start-of-Season Form
Purpose: To understand each player before the season begins — their goals, personality, preferences, and any considerations that help us support them properly from day one.
2️⃣ Coach Pre-Season Philosophy & Expectations
Purpose: To clearly communicate how our teams are coached, what players can expect, and how parents and coaches work together throughout the year.
🟡 Early Season
3️⃣ Early Season Parent Check-In
Purpose: To ensure players are settling in well and to address any early concerns before they become season-long frustrations.
🟠 Mid-Season
4️⃣ Mid-Season Coach Report
Purpose: To provide a clear, development-focused update on each player’s progress and outline focus areas for the second half of the season.
5️⃣ Mid-Season Parent Survey
Purpose: To check that development is on track and that the parent experience reflects our club values.
🔴 Late Season
6️⃣ Late Season Parent Check-In
Purpose: To manage expectations, maintain clarity around roles, and ensure everyone feels supported heading into finals and season close.
🟣 End of Season
7️⃣ End-of-Season Coach Report
Purpose: To celebrate growth, reinforce strengths, and provide guidance for continued development beyond the season.
8️⃣ End-of-Season Parent Survey
Purpose: To gather honest feedback that helps us improve as a club and continue strengthening our coaching environment.